Communities In Schools of Southeast Harris and Brazoria County 
JOB DESCRIPTION 
 

• Reviews all vendor and independent contractor invoices for proper documentation, coding, and approvals.  Timely records all vendor invoices into the accounting system. 
• Accounts Payable duties as well as generates Accounts Payable Aging reports and submits weekly to the Chief Financial Officer for review and payment selection; then prints and obtains signatures on all A/P checks. 
• Mails and distributes signed accounts payable checks, and files paid invoices by vendor 
• Maintain accounts receivable 
• Reviews vendor statements and answers any vendor inquiries 

• Processes (approved) employee expense reports  
• Reviews employee BREX debit card activity, reconciles to monthly statements, and records activity into accounting system 
• Prepares accounts payable files for storage, as required 

• Timely and accurately records all cash receipts into the accounting system, and files copies of cash receipts.  Records online receipts for PayPal transactions. 
• As needed, prepares miscellaneous Accounts Receivable invoices, including invoices for  inventory purchases  
• As needed, assists the CFO in the preparation of grant reports or reimbursement requests for grant awards 
• Assists with month-end close by preparing schedules or other analysis of general ledger and journal entries accounts or allocations, including research of uncashed vendor checks 
• Assists with vendor and cash receipts files and supporting documentation during annual financial statement audits 
• Process employee payroll  
• Assists with Collections for past due accounts 

• Reconciliation of all bank accounts 
• Reconciles Brex, Frost Bank, PayPal, Stripe, and Savings accounts for both SHC and BC agencies; uploads all signed reconciliations and statements to SharePoint and sends PDF versions to CFO and CEO for approval
• Processes reimbursement invoices for SHC and BC Independent School Districts, including multiple campuses and districts (e.g., Pasadena, Friendswood, La Porte, Galena Park, Deer Park, Angleton, Pearland, Alvin, Brazosport)
• Performs month-end closing process including AP journal entries with allocations (Premier Academy, Ergos, AT&T, Rent, Comcast), review of deposits, and AP/AR/Cash Management review for both agencies
• Processes recurring invoices including Curalink, Crisis invoices, contractor payments, rent, Ergos, and employee mileage; manages beginning- and end-of-month check runs and ACH preparations for both agencies
• Manages Campus Fund administration for SHC and BC, including loading balances and donations, converting ledger transactions to campus fund items in QBO, and generating payment reports
• Processes Premier Academy allocations including Procare fee transactions and revenue allocations across all school sites for both SHC and BC agencies
• Maintains accounting folder by updating all bank statements and financial documents to SharePoint on a monthly basis; saves and files check images by month

• An Associate degree or higher education in accounting, or business administration supplemented by courses in accounting 
• Minimum of two years bookkeeping experience including accounts payable, accounts receivable, and maintenance of various supporting schedules 

• Knowledge of QuickBooks accounting software 
• Demonstrated proficiency in Microsoft Excel  
• Ability to work effectively as part of a small office team 
• Detail-oriented, with excellent organizational skills