COMMUNITIES IN SCHOOLS

JOB DESCRIPTION

Summary

Implements, coordinates and reports the day-to-day operations of the afterschool, summer and adult literacy program activities in the assigned Afterschool Center on Education. Responsible for recruitment, training and supervision of diverse volunteers. Works closely with the Project Director, center staff, school staff, community agencies, parents/families, and the students to achieve program goals and objectives. Performs other duties as assigned.

Essential Responsibilities

• Ensure program activities promote the health, safety and general well-being of participants and provide high quality educational development opportunities. Provide guidance and positive role modeling to participants.
• Coordinate the implementation of community-based activities with “hands on” site management.
• Recruit, orient and supervise diverse volunteers, ensure that volunteers attend orientation, and conduct regular meetings to facilitate effective communication.  Provide guidance and support to build a strong volunteer corp.
• Contribute to the successful operation of the ACE project by:
  • Initiating new programs with the approval of the Advisory Committee;
  • Promoting and stimulating program participation.
  • Build relationships with key school staff
• Ensure quality improvement by monitoring and evaluating program achievement against target goals, recommending modifications that respond to participants’ needs and interests and reporting to the Project Director.
• Review and adhere to school district and campus rules, policies and procedures, including the campus crisis plan, protocol for reporting abuse, and other pertinent requirements.
• Establish and maintain positive communications with the parents, including parent meetings and written announcements as needed.
• Establish effective communications with the Advisory Committee, including presenting reports both orally and in writing.
• Maintain an inventory of all program equipment and supplies in good order. Recommend repair and/or purchase within budgetary constraints.
• Maintain participant information, attendance, and academic progress in the TEA database comprised of both students and adults, submit paperwork in a timely manner, and prepare accurate statistical reports by deadline dates.
• Establish linkages to the community to promote community involvement and recruit prospective volunteers.
• Participate in the overall function of the CIS-ACE project by attending meetings, working on team projects, and attending training and events.

Administration

• Attend all meetings as required
• Continuous professional development and participation in database trainings to enhance knowledge and carry out this role effectively
• Submit status report to Project Director outlining site-specific information
• Ensure the completion of required programmatic reports

Exhibit CIS Core Values

• Passion
• Compassion
• Collaboration
• Optimism
• Adaptability

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to sit, work on computer; think clearly, and communicate effectively. The employee must occasionally lift or move up to 10-15 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
 

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work generally are Monday through Friday, 10:00 a.m. to 6:00 p.m. 

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

Required Education and Experience

• Bachelor’s or Associates Degree in social work, social sciences, psychology, mental health, education or public administration, or a related field, plus at least one year’s experience in education or health or human services field, or five years of equivalent experience.
• Willingness to maintain the standards, carry out the purpose, and adhere to the policies of Communities In Schools (CIS).
• A strong commitment to the mission of CIS and the value of after-school and summer programs in the academic success of at-risk students.
• Bilingual English/Spanish preferred.
• Must be flexible, a self-starter, and a team player.
• Demonstrate human relations skills. Ability to develop and maintain effective working relationships with diverse staff, ISD administrators and teachers; provide guidance and support to diverse staff.
• Ability to organize, plan and implement multi-faceted workload; to effectively identify, analyze, and solve problems; to successfully handle conflict resolution.
• Demonstrate communication skills, both verbal and written; speaking experience preferred but willingness to speak in public required.
• Mature judgment to take initiative where appropriate, to recognize and handle confidential matters in a professional manner.
• Demonstrated ability working with computers and MS Office software, in particular Excel and Word.
• Ability to work with minimum supervision and as a member of a team.
• Means of self-transportation during the workday; proof of meeting Texas requirements regarding auto registration, driver’s license and auto liability insurance.
• Willingness to attend out-of-town training and events.
• Demonstrate ability in working with economically disadvantaged children and parents in a school setting.

Mathematical Skills

Ability to apply mathematical operations to such tasks as budgets, payroll, and daily operations of the program.

Reasoning Ability

Ability to define problems, establish facts, and draw valid conclusions.

• Excellent communication skills, verbal and written.
• Knowledge of client groups and/or issues related to the program area.
• Proficiency in the use of computers for: word processing, databases, spreadsheets, e-mail, internet.
• Experience with at-risk populations and cross-cultural environments
• Proven ability to set priorities and work with minimal supervision
• Ability to articulate program goals in a public setting
• Experience with local data base
• Experience with the creation of Campus Service Delivery Plans
• Experience working in a school setting
• Experience working with youth and families

Qualifications/Competencies

• Ethical Decision Making: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

EEO Statement

CIS-SHC and BC employees are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and

decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

CIS-SHC AND BC employees are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity, whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated.   CIS-SHC AND BC managers and supervisors are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.